Minutes from the meeting on Sept. 14, 2017
AG SOUTH BAND BOOSTERS MEETING MINUTES
Meeting Date: Thursday September 14, 2017
Meeting Time: 6:00 PM - 7:10 PM
Welcome Message was given by Mrs. Kendall.
Band grades, lessons, what is covered in class and schedules was discussed.
INTRODUCTION OF OFFICERS:
Laura Tinker was introduced as current President of the Boosters and Kristi Ryczek as Secretary.
Vice President was accepted by Renee Dice and Secretary by Jamie Clemmer.
Upcoming expenses include T-shirts, food for Homecoming, silk instructor, copy machine and miscellaneous items. The possibility of purchasing new chairs was discussed by the group but the expense was acknowledged to be approximately $70.00 per chair. Further thought will be given to this.
Laura Tinker offered to obtain quotes on new banners to be utilized for the vehicles.
Mrs. Kendall provided update that uniform fittings are almost complete and special thanks given to Debbie and Bill Hudak, along with Saresa Drew who have been working on this. Alterations will be done next week. Band shoes have been ordered through Fawley’s for those who brought in payment.
HOMECOMING: October 6, 2017
Students will stay after school that day and get ready at South. We will have a short rehearsal, then have pizza around 4:00 PM. After they eat, we will load the equipment bus and change into their uniforms. Mrs. Kendall agreed to ask permission to utilize the high school trailer for transport of instruments, as this is easier than loading on buses. The students will depart South by 5:25PM. The students and belongings will be dropped off at D. Ferd Swaney as done last year. They will take their belongings to a designated area in the school (likely the cafeteria). We will line up outside the school and walk over to the front of the high school where the parade begins. After the parade, parents/guardians must come over to D. Ferd to get their child, as we are hoping this is a safer, more secure environment for parent pick-up. Arrangements will need to be made ahead of time for students who are participating in other Homecoming activities (cheerleading, sports teams, etc.). Any assistance on this day will be appreciated. We will need help feeding the students, assistance with uniforms, 2-3 bus chaperones, a nurse, and someone to help load/unload equipment.
Clearances are needed for all Chaperones. Parents shared that it is free of charge to obtain the clearances if you indicate it is for volunteering at a school.
Fundraiser ideas were discussed. Parents agreed we will offer the “Buy Out” option again this year for those who do not wish to sale. This will allow parents to pay one fee and be done with fundraising activities for their student. Otherwise, all parents will be expected to participate. We anticipate the “Buy Out” option to be approximately $80.00 but this will be dependent on final cost of Spring Trip and will be communicated as soon as possible for planning purposes. Past fundraiser activities included pepperoni rolls, strip tickets and raffle tickets. Also, chocolate covered pretzels was a good fundraiser last year. Parents agreed to begin a strip ticket fundraiser in October. The tickets will be handed out at the Homecoming Parade and parents will be asked to sale a minimum of 5 tickets each or take the “Buy Out” option. Tickets will be sold $2.00 for $200 on PA daily October 21, 2017. The pepperoni sale will begin November 1, 2017 and run through November 15, 2017 with delivery on November 30, 2017. We will need help sorting the pepperoni rolls on this day. More details will be provided on this as we get closer to the date. A new idea of having a Krispy Kreme fundraiser was introduced as well. Additional ideas are welcome.
The Spring Trip has not been planned yet, but fundraising is very important to make this happen. The cost is typically around $80.00 per student. Mrs. Kendall is opened for any suggestions that parents may have for the trip. In the past, the band has travelled to Pittsburgh, Greensburg, Morgantown, and Cleveland OH.
It was acknowledged that we need to work on getting band back on the schedule with other classes. Enrichment Period has affected the number of students participating in band because if the students attend Enrichment, they can complete homework assignments and avoid taking home.
All AG South Band Booster Meetings will be held in the South Band Room. Meetings are limited to 1 hour.